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Job Details

PostingID : 2328

Job Title:   Bilingual Personal Assistant (To the Managing Director)

Job Category: Administrative

Job Type

Job Type : Full Time

Job Description

Main duties - Follow up on sales and operations together with MD. - Manage and maintain the MD’s diary and administration. - Filter emails, highlight urgent correspondence and print attachments. - Organise documents and emails into the appropriate folders and any relevant information to be copied into the correct file. - Deal with appointments, customers questionnaires, local administration - Ensure busy diary commitments, papers and travel arrangements are managed effectively - Conduct weekly diary meetings with the MD to discuss upcoming engagements, operations and sales schedule, other requests. - Coordinate travel, visas and accommodation requirements in connection with others and ensure arrangements in place for the MD match his requirements. - Filter general information, queries, phone calls and invitations to the MD by redirecting or taking forward such contact as appropriate. - Ensure the MD is fully briefed on, or prepared for, any engagements he is involved in. Keep and maintain an accurate record of papers and electronic correspondence on behalf of the MD. - Prepare correspondence on behalf of the MD - Minute general meetings as required and complete research on behalf of the MD. - Ensure guests meeting with the MD are well taken care of. - Provide a service that is in line with the MD’s work habits and preferences. Additional duties To travel where operations take place like Tamale, Burkina Faso and Ivory Coast. To attend supervision, training and meetings as and when required. You may be required to perform other ad-hoc tasks that may be deemed necessary.

Required Skills / Experience

- Ideally educated to degree level in Business Administration - A minimum of four years PA / secretarial experience - Be familiar with international trade, sales administration and logistics - A good deal of common sense, etiquette and an ability to think on one’s feet

Years of Experience : 4 Years   


- Shorthand and excellent typing skills, speed and accuracy essential - Good computer literacy (MS Office, Excel, PowerPoint) - Excellent organisational skills - Excellent communication skills, both verbal and written - Professional telephone manner - Proven ability to work under pressure and to tight deadlines - Bright, confident personality - Young and dynamic - Well presented - Highly personable - Flexible and mature approach with ability to work unsupervised - Willing to travel - Fluent in (native) French


Education Level : Bachelors Degree


City: Accra


MinSalary GHc: 0.0000

MaxSalary GHc: 0.0000

Job Posting

Posting Date: Jun 12 2018 12:00AM

Date Expires : 30/06/2018

How to Apply

Contact Person / Email / Address:

Send Application (CV and Covering Letter) to : recruitment@careersinghana.com

Apply Using JóòMah : N/A

Please Note : employers will only shortlist the most qualified candidates for their posting.